The death of a Filipino national abroad must be immediately reported to the nearest Philippine Embassy or Consulate General with jurisdiction over the place of death.
A consular Mortuary Certificate may be issued by the Philippine consular officer if required by transportation, health and quarantine authorities in order to permit the shipment of human remains of the deceased Filipino who died abroad back to the Philippines.
The registration of the facts of death will constitute the Report of Death issued by the Philippine Foreign Service establishment abroad. This is an important document normally required by Philippine port authorities when processing the repatriation and shipment of remains of a Filipino national.
The act of registration of the death of a Philippine citizen abroad at the Philippine Embassy/Consulate should ideally be reported within thirty (30) days of its occurrence.
The Report of Death once filed and registered at the Philippine Embassy will be forwarded to the Philippine Statistics Authority (PSA) to constitute the formal record/evidence of death of a Filipino abroad. This document is important in processing claims for benefits, insurance and other civil transactions.
Who May File
The administrator (or his authorized representative) of the medical institution where the person died, the attending physician, or the nearest relative of the deceased, or any person with direct knowledge of the facts of death can file the Report of Death with the Philippine Embassy or Consulate concerned.
For further information, you may call 2266 8774-76 local nos. 16 or 21 or 23.
REQUIREMENTS FOR SUBMISSION
Informants should prepare the following documents in four (4) sets by bringing the original documents and three (3) photocopies. In all cases, the consular officer reserves the right to require additional documents to confirm the details and facts of death, as well as the relationship of the informant to the deceased.
- Official record of death / Death Certificate as issued by the corresponding civil/health/police authorities of the host country (with an English translation if written in another foreign language), providing complete details about the facts of death, identifying the deceased Filipino, his/her personal particulars, cause, nature, date and time of death, and other sundry information.
- If the record of death was issued by Turkish authorities, it should be duly certified by the Ministry of Foreign Affairs of the Republic of Turkey.
- Valid identification document of the informant seeking to register the vital event and proof of legal authority to transact and file the registration on behalf of the next-of-kin (as applicable).
- Identification document of the deceased Filipino (i.e. copy of Philippine passport)
- Duly filled-out Report of Death form in English, which shall be subscribed and sworn to by the informant. This document is available at the Downloads section of this website.
- Consular processing fee for registration of the Report of Death. (Please refer to the schedule of fees for the correct amount.)
Distribution of Copies
One (1) copy of the report will be given to the informant/registrant.
One (1) copy of the report will be submitted by the Philippine Embassy to the Office of the Civil Registrar General (NSO/PSA) in the Philippines.
One (1) copy of the report will be submitted by the Philippine Embassy to the Civil Registration Division of the DFA Office of Consular Affairs.
One (1) copy of the report will be retained by the Philippine Embassy.
If the vital event (death) being sought for registration has occurred beyond one (1) year, the application is deemed delayed. The informant is required to submit an affidavit explaining the delay in filing for registration. A template for this affidavit of delayed registration is available at the Downloads section of this website.
A separate fee will be collected for the notarization of this affidavit.
Furthermore, a posting period of ten days is required for delayed applications for registration of vital events pursuant to Rule 13 of Administrative Order No.1 s.1993 (Implementing Rules and Regulations of Act No.3753 and Other Laws on Civil Registration), after which, the registration may be approved if no opposition is received from concerned parties.